Sample Job Descriptions
The following job descriptions were provided by a retired Member of Congress. These are samples only, and should be modified to suit your office's needs.
Caseworker (33 KB)- Chief of Staff (31 KB)
- District Director (32 KB)
- Field Representative-Caseworker (30 KB)
- Legislative Assistant (32 KB)
- Legislative Director (32 KB)
- Office Manager (32 KB)
- Press Secretary (29 KB)
- Receptionist/Staff Assistant (33 KB)
- Scheduler/Executive Assistant (49 KB)
- Staff Assistant-District Office (32 KB)
- Staff Assistant/Legislative Correspondent (30 KB)
- Systems Manager (31 KB)
Washington, DC Positions
Chief of Staff: Top staff person responsible for overall office functions; oversees staff and budget; advises Member on political matters; responsible for hiring, promoting, and terminating staff; establishes office policies and procedures.
Executive Assistant/Scheduler: Manages Member’s schedule; reviews and researches invitations; handles Member’s personal files, correspondence, and travel arrangements.
Legislative Assistant (General): Handles issues outside the Member’s priority areas; briefs Member on votes and hearings; staffs Member at hearings; meets with constituents; answers constituent mail; prepares speeches and record statements.
Legislative Assistant (Priority): Same duties as General Issues LA, but handles Member’s priority issues (committee, district or mission related); develops legislation and strategies for legislative priorities; staffs Member at mark-ups and hearings.
Legislative Correspondent: Researches and writes legislative correspondence; conducts legislative research; assists Legislative Assistants as needed.
Legislative Director: Establishes legislative agenda; directs legislative staff; serves as resource person for LAs; briefs Member on all legislative matters; reviews constituent mail.
Office Manager: Assists Chief of Staff in managing office functions, complying with CAA and ethics policies, and financial disclosure reporting; maintains office equipment, furniture, supplies, and filing systems; manages office accounts.
Press Secretary: Manages all communications with the media; speaks with reporters; prepares Member for interviews; drafts press releases, newspaper columns, and speeches.
Staff Assistant/Receptionist: Handles word processing, filing, faxing; responds to general constituent requests; processes tour and flag requests; staffs the front reception area, greets visitors and answers telephones.
Systems Administrator/ Mail Manager: Manages all computer hardware and software systems used by office; maintains office Web site, Internet and Intranet systems; acts as liaison with vendors and HIR; answers staff’s computer questions; manages constituent mail processing.
District Positions
Constituent Services Representative: Handles constituent casework; meets with constituents; contacts agencies and researches cases; notifies constituents of case resolution.
District Scheduler: Handles scheduling for Member in district; makes appointments for Member; responds to invitations.
District Director: Manages overall district operation and work flow; responsible for recruiting, hiring, training, and managing district staff; represents Member at events; monitors district issues and politics, conducts staff outreach.
District Staff Assistant: Handles word processing, filing, faxing; responds to general constituent request; staffs the front reception area, greets visitors and answers telephones.
Field Representative: Works under the direction of the District Director; represents Member at meetings and events; helps shape Member’s district schedule; accompanies Member to functions; conducts staff outreach.
Grants/Projects Coordinator: Assists in obtaining federal and private funding for constituents; addresses needs of local governments, private and civic organizations and other constituents.
